01
Document processing and OCR
Move data from PDFs, scans and photos into a spreadsheet or application. I build field extraction, validation and a review path for unreadable documents.
PDF / scanStructured data
For businesses ready to reclaim their time
Business process automation. More time for your business.
Your documents, emails, forms and systems can work together. I automate repetitive tasks so your team can focus on the work that needs a human.
Paweł RychlickiSenior developer. From first conversation to launch.
Less manual work. One connected workflow.
Email PDF Form
Your automationExtract → validate → act
Data in your systemCRM / ERP / Excel
Ready-to-use documentWord / PDF
Important decisions stay with you.
Direct access to your developer
Built around your existing tools
AI where it makes sense
What I can automate
The same task.
Over and over.
Someone copies data from a PDF into Excel. Fills in the same document. Moves enquiries into a CRM. These are the tasks I start with when automating business processes.
02
Word and PDF document generation
Create proposals, letters and confirmations from your templates. Data fills in automatically, leaving a document ready to review and send.
Data + templateReady-to-use document
03
Email workflow automation
Sort messages and attachments by enquiry type. The workflow can assign a task, save the relevant data and prepare a draft reply.
MessageWork in progress
04
Forms and enquiry handling
A website form can create a CRM contact, prepare a proposal and trigger a follow-up reminder. There is no need to copy each enquiry by hand.
FormCRM contact
05
System and API integration
Connect your CRM, ERP, spreadsheets and other applications. I check available APIs and import and export options to work with the tools you already use.
System ASystem B
06
Reporting and office workflows
Schedule reports, reminders and task handovers. Bring data from several sources into a single report, ready for your team to use.
Multiple sourcesOne report
From a single task to a complete workflow
See how it
could work.
Three illustrative workflows. Each shows what automation can do and where a person still makes the decision.
From an attachment to a finished document.
Today, manuallyYou open a PDF, copy the data, fill in a Word template and save another version of the file.
With automationYou review the prepared document and approve sending. Cases with missing data are flagged for review.
- 01Email with a PDFRetrieve the attachment
- 02Extract and validateData and agreed rules
- 03Word → PDFYour document template
- 04Your approvalReview before sending
Document ready for approval
Template completed. Data saved. The decision stays with you.
A form that starts the whole workflow.
Today, manuallyYou copy an enquiry from an email, create a contact and remember to follow up with the customer.
With automationThe contact and task are already in your system. You receive the relevant details and a reminder to reply.
- 01Website formA new customer enquiry
- 02Validate the dataRequired fields and duplicates
- 03Contact + taskSaved in your CRM
- 04Follow-up reminderThe next step in your sales process
Enquiry ready to handle
Customer details in one place. A clear owner and time for the next action.
Your report is ready before you open a spreadsheet.
Today, manuallyYou export data from several applications, combine files and rebuild the same report every week.
With automationYou receive a report on an agreed schedule. Any missing data is clearly flagged for review.
- 01ScheduleAn agreed day and time
- 02Collect the dataApplications and spreadsheets
- 03Compiled reportCalculations using agreed rules
- 04Report for the teamEmail or a shared folder
Report ready for analysis
Less time combining files. More time for insights and decisions.
These are examples of possible workflows, not case studies or promises of a particular result.
The process first. The technology second.
Not every workflow
needs AI.
Sometimes a good integration and clear rules are enough. I add AI where a workflow needs to read a document, interpret a message or prepare text.
As a senior full stack developer, I combine custom software, API integrations and AI tools. I choose the approach to fit the task and the cost of running it.
Automation you can control
- Clear rulesData validation and a path for handling exceptions.
- Human approvalImportant actions can require a person’s approval.
- Deliberate data handlingI establish what data is needed, who can access it and where it is processed.
How the project works
Start with
one workflow.
You do not need to automate your whole business at once. First, I help you choose one task to test the approach and measure its impact.
- 01
Show me the process
Describe the task, your tools and how often it happens. An example is enough; you do not need a technical specification.
- 02
Scope and estimate
I check integration options, exceptions and the business case. I outline the implementation cost and expected running costs.
- 03
Build and test
I build the first version of one workflow. I test typical cases, incorrect data and situations that need your decision.
- 04
Launch and handover
I launch the solution, hand over documentation and show you how to use it. Ongoing support is agreed before launch.
A clear estimate before work begins. The cost depends on your workflow, integrations and exceptions. I separate implementation, tool subscriptions and any ongoing support.
Tell me about your taskOptional self-service package
Understand it.
Make it your own.
You should understand the solution you use. I show you how it works and how to safely update the parts designed for editing.
- Word document templates
- Email and notification content
- Agreed settings and rules
The scope of self-service changes is agreed for your implementation. New integrations and workflow logic may need my support.
Explore the self-service package for websites tooPaweł Rychlicki · Senior full stack developer
Talk to the person who will build it.
I handle every project personally. I have years of experience building commercial web applications and bring that experience to improving business workflows. Based in Gdańsk, I work remotely in Polish and English.
View my website portfolioBefore we talk
Good questions.
Clear answers.
Which process should I start with?
Start with a frequent task that has clear rules and takes a noticeable amount of time: entering data, preparing a document or handling an enquiry. I first establish how long it takes today and what would make the implementation worthwhile.
Does every automation need AI?
No. Moving data, calculations and triggering the next step can often use code and API integrations alone. AI is useful for working with content, such as classifying emails or extracting information from documents with different layouts.
Can you read scans and generate Word documents?
Yes. A workflow can combine OCR or AI, data validation and your Word template, then export the result to PDF. Extraction quality depends on the documents, so I test representative examples first.
Do I need to replace my current software?
I start with the tools you already have. Integration depends on available APIs, permissions and import and export features. If an application has limitations, I explain them before quoting and suggest a workable scope.
What happens when data is wrong or incomplete?
I design validation, exception handling and a human review path. Missing fields or failed rules can stop a step. Sending documents and other important actions can require an employee’s approval.
How much does automation cost to build and run?
I quote for a specific workflow after reviewing its steps, systems and exceptions. Implementation is priced separately from any hosting, platform, API and AI model fees. Scope, external costs and support terms are agreed before work begins.
Can I make changes myself after launch?
Yes, in the parts designed for self-service editing. The optional self-service package covers templates, message content and agreed settings. Changes to the workflow logic or integrations may need additional development.
Do you work with businesses outside Poland?
Yes. I work remotely with businesses in Poland and internationally, in Polish and English. I am based in Gdańsk, where an in-person meeting is also possible.
Your workflow is a good place to start
What takes up
too much of your time?
Tell me about one task you repeat regularly. I will review the automation options and suggest the next step.
- 01What do you do manually today?
- 02Which tools do you use?
- 03How often does the task repeat?
Thank you — I will be in touch!
I have received your workflow description. I usually reply on the next working day. A confirmation has been sent to your email address.